Starter
$59/month
Up to 3 users
Know what’s on rent and when it rolls.
Choose StarterRental cost control for contractors
Stop paying for rentals and temporary services you’re no longer using.
Track rentals, temporary services, and recurring jobsite costs before they roll into another billing cycle.
30-day free trial • No credit card required • Built for contractors
Early adopters receive 25% off for as long as their account is active.
Available on
Web
iOS
Android
Time is money
Rental waste costs you money — and time.
Your PMs should be managing projects, not managing rental spreadsheets. Every hour spent updating spreadsheets, chasing field crews, or digging through invoices is time you’re not spending on the job.
Stop wasting money
Know what’s costing you money right now, and what’s approaching another billing period.
Stop wasting time
Stop babysitting spreadsheets and chasing rental updates through texts, emails, and phone calls.
Keep it simple
Get control of rental spend without the complexity of another massive software system.
What is rental rollover costing you?
What are unnecessary rental rollovers actually costing you?
Enter three quick numbers to estimate the monthly and annual cost of rentals staying on rent longer than they should.
How many rentals typically stay on rent longer than they need to?
Use a rough blended daily cost across your typical rentals.
$
Estimate the time between when a rental was no longer needed and when
it was actually taken off rent.
Estimate formula
Unnecessary rollovers × average daily cost × extra days paid
Estimated monthly avoidable cost
$1,800
Estimated annual avoidable cost
$21,600
Catch the next rollover before it hits.
Rental Leak keeps upcoming rental costs visible.
Track active rentals, upcoming billing dates, KEEP decisions, Off-Rent requests, vendors, projects, and rental spend in one place.
Start Your 30-Day Trial No credit card required for the first 30 days.How it works
Snap it. Rental Leak watches the clock.
1
Add the rental
Snap the agreement, upload a PDF, or Quick Add.
2
Watch the clock
Rental Leak tracks billing cycles and upcoming rollover charges.
3
Request off-rent
Send the vendor an Off-Rent Notice and keep follow-up visible.
4
Close the loop
Record the vendor confirmation and preserve the audit history.
The leak
Rental charges keep running after the job is done
A rented compactor sits on the trailer for another week. Nobody calls it off. The invoice shows another 28-day period. It adds up fast — and it’s money you already earned, going back out the door.
- Rentals stay active long after the crew is finished with them.
- Rollover dates — day, week, 28-day, month — get missed.
- The field and the office don’t always know what the other one did.
- Off-rent decisions get buried in texts and calls — while the rental keeps billing.
- A vendor invoice can quietly include another billing period.
What you get
Everything you need to watch rental spend — nothing you don’t
Rental Leak does one job well. It is not a CRM, an estimating tool or an accounting package.
Core rental control · every plan
Agreement scanning
One photo, multiple photos, or a PDF contract. Automatic field extraction and Quick Add on every plan.
Rollover tracking
Day, week, 28-day and monthly billing cycles. Reminders before each rollover so nothing renews by accident.
Active rental tracking
A live list of what’s on rent, by vendor and by project, with the next charge and the amount at risk.
KEEP / OFF-RENT / RETURNED
A clean status flow from the field to the office. Status only moves forward, and every change is recorded.
Vendors & projects
Group rentals the way you actually run jobs, then see exposure and upcoming rollovers for each.
Audit history
Who did what, and when, across every rental. Team verification and full team roles on Contractor and Pro.
Control & reporting
Invoice reconciliation Contractor & Pro
Compare a vendor rental invoice against your confirmed terms and flag a possible extra billing period before you pay.
Spend & rollover reporting Pro
Upcoming rollovers by window, exposure by project, vendor and location, plus off-rent history.
Multi-location reporting Pro
Group rentals by office or region and see exposure, rollovers and review items per location.
QuickBooks Online integration Contractor & Pro
Connect your QuickBooks Online company, match your vendors, projects and rental expense account to the ones already there, and send a reviewed rental invoice to QuickBooks as a Bill. Sending twice never creates a second Bill.
Accounting & job-cost export Contractor & Pro
Export one row per vendor invoice — vendor, job, PO, dates, confirmed rate, invoice number and any discrepancy — as CSV or Excel.
Pricing
Simple monthly plans
Every plan includes a 30-day free trial. Cancel anytime.
Recommended
Contractor
$99/month
Up to 10 users
Keep the field and office on the same page.
Choose ContractorPro
$149/month
Up to 25 users
Control rental spend across vendors, jobs and locations.
Choose ProAll plans include a 30-day free trial. No credit card to start. Cancel anytime.