Starter
$59/month
Up to 3 users
Rental tracking, rollover reminders, tasks and daily logs for a small crew.
Choose StarterStop paying for what you’re not using.
Construction management software built around the costs contractors overlook.
Track rented equipment and temporary services, catch upcoming rollover charges, keep the equipment you own on the same list, manage daily project operations, and spend less time updating spreadsheets.
30-day free trial • No credit card required • Built for contractors
Early adopters receive 25% off for as long as their account is active.
Connects to QuickBooks Online Send reviewed vendor invoices as Bills · Contractor & Pro plans
Time is money
Rental waste costs you money — and time.
Your PMs should be managing projects, not maintaining spreadsheets. Every hour spent updating spreadsheets, chasing field crews, or digging through invoices is time you’re not spending on the job.
Stop wasting money
Know what’s costing you money right now, and what’s approaching another billing period.
Stop wasting time
Stop babysitting spreadsheets and chasing rental updates through texts, emails, and phone calls.
Keep it simple
Get control of rental spend without the complexity of another massive software system.
What is rental rollover costing you?
What are unnecessary rental rollovers actually costing you?
Enter three quick numbers to estimate the monthly and annual cost of rentals staying on rent longer than they should.
How many rentals typically stay on rent longer than they need to?
Use a rough blended daily cost across your typical rentals.
$
Estimate the time between when a rental was no longer needed and when
it was actually taken off rent.
Estimate formula
Unnecessary rollovers × average daily cost × extra days paid
Estimated monthly avoidable cost
$1,800
Estimated annual avoidable cost
$21,600
Catch the next rollover before it hits.
Rental Leak keeps upcoming rental costs visible.
Track active rentals, upcoming billing dates, KEEP decisions, Off-Rent requests, vendors, projects, and rental spend in one place.
Start Your 30-Day Trial No credit card required for the first 30 days.How it works
Snap it. Rental Leak watches the clock.
1
Add the rental
Snap the agreement, upload a PDF, or Quick Add.
2
Watch the clock
Rental Leak tracks billing cycles and upcoming rollover charges.
3
Request off-rent
Send the vendor an Off-Rent Notice and keep follow-up visible.
4
Close the loop
Record how the vendor was told, mark it returned and keep the history.
The leak
Rental charges keep running after the job is done
A rented compactor sits on the trailer for another week. Nobody calls it off. The invoice shows another 28-day period. It adds up fast — and it’s money you already earned, going back out the door.
- Rentals stay active long after the crew is finished with them.
- Rollover dates — day, week, 28-day, month — get missed.
- The field and the office don’t always know what the other one did.
- Off-rent decisions get buried in texts and calls — while the rental keeps billing.
- A vendor invoice can quietly include another billing period.
What you get
Rental control, owned equipment and everyday project operations — without the heavyweight system
Rental Leak is construction software built around a problem most platforms leave to a spreadsheet: rented equipment and temporary services that keep billing. The equipment you own, tasks, daily logs and project cost views sit on the same projects. It is not a CRM, an estimating tool, a telematics system or an accounting package.
Core rental control · every plan
Agreement scanning
One photo, multiple photos, or a PDF contract. Automatic field extraction and Quick Add on every plan.
Rollover tracking
Day, week, 28-day and monthly billing cycles. Reminders before each rollover so nothing renews by accident.
Active rental tracking
A live list of what’s on rent, by vendor and by project, with the next charge and the amount at risk.
KEEP / OFF-RENT / RETURNED
A clean status flow from the field to the office. A mistaken off-rent request can be cancelled, and every change is recorded with who and when.
Vendors & projects
Group rentals the way you actually run jobs, then see exposure and upcoming rollovers for each.
Audit history
Who did what, and when, across every rental. Team verification — asking the field whether a rental is still needed — is on Contractor and Pro.
Equipment & project operations · every plan
Owned equipment
The machines you own next to the ones you rent: status, job, location, hours and next service. Import your fleet spreadsheet in one go.
Construction equipment management →Tasks
Action items by project, each with one person, a due date and a history. Overdue work across every job is listed first.
Construction task management →Daily Log
Work performed, crew on site, weather, deliveries, delays and photos for each day. Rental activity on the project appears by itself.
Construction daily log →Tickets & receipts
Delivery and pickup tickets, fuel receipts and service tickets attached to the rental they belong to, ready when the invoice arrives.
Job cost, invoices & reporting
Project budget & forecast Contractor & Pro
Set a rental budget for a project and see estimated cost to date, the next 30 days, what remains and rental spend by PO.
Job-to-job transfer & back-charges Contractor & Pro
Move a rental between projects as one continuous rental, and divide its cost between subcontractors by the days each one used it.
Invoice reconciliation Contractor & Pro
Compare a vendor rental invoice against your confirmed terms and flag a possible extra billing period before you pay.
QuickBooks Online integration Contractor & Pro
Connect your QuickBooks Online company, match your vendors, projects and rental expense account to the ones already there, and send a reviewed rental invoice to QuickBooks as a Bill. Sending twice never creates a second Bill.
Accounting & job-cost export Contractor & Pro
Export one row per vendor invoice — vendor, job, PO, dates, confirmed rate, invoice number and any discrepancy — as CSV or Excel.
Spend & rollover reporting Pro
Upcoming rollovers by window, exposure by project, vendor and location, plus off-rent history.
Multi-location reporting Pro
Group rentals by office or region and see exposure, rollovers and review items per location.
Rental Value Pro
An estimate of the rollover charges avoided by rentals returned shortly before their next billing rollover.
Pricing
Simple monthly plans
Every plan includes a 30-day free trial. Cancel anytime.
Recommended
Contractor
$99/month
Up to 10 users
Team verification, invoice review, project budgets and QuickBooks for field and office teams.
Choose ContractorPro
$149/month
Unlimited users
Spend reports, vendor and location analytics and Rental Value for multi-job companies, with unlimited users.
Choose ProPrices in USD. All plans include a 30-day free trial. No credit card to start. Cancel anytime.