Starter
$59/month
Up to 3 users
Rental tracking, rollover reminders, tasks and daily logs for a small crew.
Choose StarterPricing
Simple monthly pricing for contractors
Pick a plan by team size. Every plan includes a 30-day free trial and every core feature — scanning, rollover tracking, reminders, vendors and projects, plus tasks, a daily log and owned equipment. Upgrade when you need team verification, invoice reconciliation, project budgets or reporting.
Recommended
Contractor
$99/month
Up to 10 users
Team verification, invoice review, project budgets and QuickBooks for field and office teams.
Choose ContractorPro
$149/month
Unlimited users
Spend reports, vendor and location analytics and Rental Value for multi-job companies, with unlimited users.
Choose ProPrices in USD. All plans include a 30-day free trial. No credit card to start. Cancel anytime.
How pricing works
Why predictable pricing matters
Rental Leak uses published monthly plans based on team size. You choose a plan by how many people need access — not by how much you rent.
You’re not charged based on
- The number of rentals you track
- The number of vendors
- The number of projects
- The number of machines or assets you track, rented or owned
- GPS or telematics hardware — none is needed
Your plan is set by team size
- Starter — $59/month — up to 3 users
- Contractor — $99/month — up to 10 users
- Pro — $149/month — unlimited users
Many construction software platforms are sold on custom quotes, asset-based pricing or hardware. Rental Leak’s prices are published here, and you can start a 30-day trial without a credit card. The trial includes up to 25 users.
Compare
What’s in each plan
| Feature | Starter$59/mo | Contractor$99/mo | Pro$149/mo |
|---|---|---|---|
| Users | 3 | 10 | Unlimited |
| Photo, multi-photo & PDF agreement scanning | ✓ | ✓ | ✓ |
| AI-assisted field extraction & Quick Add | ✓ | ✓ | ✓ |
| Rollover tracking & reminders | ✓ | ✓ | ✓ |
| Rental management across vendors & projects | ✓ | ✓ | ✓ |
| KEEP / off-rent workflow & vendor Off-Rent Notice email | ✓ | ✓ | ✓ |
| Dashboard, search & filter | ✓ | ✓ | ✓ |
| Tickets & receipts on each rentalAttach delivery and pickup tickets, fuel receipts and other field paperwork to the rental it belongs to. | ✓ | ✓ | ✓ |
| Operations & TasksAssign action items by project, with due dates, comments and history, and see what is overdue across every job. | ✓ | ✓ | ✓ |
| Project Daily LogWork performed, crew on site, weather, deliveries, delays and photos for each day — rental activity appears by itself. | ✓ | ✓ | ✓ |
| Owned equipmentKeep the equipment you own next to your rentals: where it is, which project has it and what is available. | ✓ | ✓ | ✓ |
| Team verification | – | ✓ | ✓ |
| Operational history & audit | ✓ | ✓ | ✓ |
| Rentals PDF, CSV & Excel export | – | ✓ | ✓ |
| Invoice ReconciliationCompare a vendor rental invoice against your confirmed rental terms and flag possible billing differences before you pay it. | – | ✓ | ✓ |
| Project Budget & ForecastSet a rental budget for a project and see estimated cost to date, the next 30 days, the forecast, what remains, and rental cost accrued but not yet invoiced. | – | ✓ | ✓ |
| Rental Spend by POSee a project’s rentals grouped by vendor and PO number, with estimated cost to date, the next 30 days and the invoices received for each PO. | – | ✓ | ✓ |
| Job-to-Job Transfer & Back-Charge AllocationMove a rental between projects as one continuous rental, and divide its cost between subcontractors by the days each one used it. | – | ✓ | ✓ |
| Vendor Spend AnalyticsSee current rental exposure, active rental count, upcoming rollovers and confirmed spend for every vendor. | – | – | ✓ |
| Multi-Branch / Location ReportingGroup rentals by office or region and see exposure, rollovers and review items per location. | – | – | ✓ |
| Spend & Rollover ReportsUpcoming rollovers by window, exposure by project / vendor / location, off-rent history and a needs-review report. | – | – | ✓ |
| Rental ValueAn estimate of the rollover charges avoided by rentals returned shortly before their next billing rollover. | – | – | ✓ |
| QuickBooks Online integrationConnect your QuickBooks Online company, match your vendors, projects and rental expense account to the ones already in QuickBooks, and send a reviewed rental invoice to QuickBooks as a Bill. Sending twice never creates a second Bill. | – | ✓ | ✓ |
| Accounting & Job Cost ExportExport one row per vendor invoice — vendor, job, PO, dates, confirmed rate, invoice number and any discrepancy — as CSV or Excel for your accounting or job-cost workflow. | – | ✓ | ✓ |
User limits are enforced by Rental Leak. A downgrade never deletes anyone — if a smaller plan wouldn’t fit your current team, deactivate members first.
Questions
Do you charge per rental, per asset or per vendor?
No. Plans are priced by the number of users. The number of rentals, vendors, projects or pieces of equipment you track — rented or owned — doesn’t change the price.
Is any hardware required?
No. Rental Leak tracks the rental — vendor, rate, billing cycle, next charge and the keep-or-return decision — so there are no GPS or telematics devices to buy or install. For equipment you own, your team enters hours and odometer readings. It runs on the web, iOS and Android.
What changes between plans?
The number of users, plus features: Contractor adds team verification, rental PDF, CSV and Excel export, invoice reconciliation, project budgets and rental spend by PO, job-to-job transfers, back-charge allocation, QuickBooks Online integration and accounting export; Pro adds spend and rollover reports, vendor spend analytics, location reporting and Rental Value, with no user limit. Every plan includes scanning, rollover tracking, reminders, vendors and projects, plus tasks, the project daily log, tickets and receipts, and owned equipment with the fleet spreadsheet import.
Is there really a free trial?
Yes — 30 days on every plan, with no credit card to start.
What happens when the trial ends?
Nothing is charged automatically without a plan on file. If you don’t pick a plan, the account moves to a read-only state — your history is never hidden or deleted, you just can’t add new rentals until you choose a plan.
Can I change plans later?
Any time. Upgrades take effect immediately. A downgrade that wouldn’t fit your current number of users is blocked until you deactivate members — Rental Leak never removes people for you.
Do you store my card?
No. Card details are handled entirely by Stripe. Rental Leak only stores non-sensitive references such as the card brand and last four digits.
What the plans cover
What contractors use Rental Leak for
Construction rental management software
Everything Rental Leak does for rentals, from the agreement to the invoice.
See the overview →Construction task management
Action items by project, each with one person, a due date and a history.
See tasks →Construction daily log
Work, crew, weather, deliveries, delays and photos by project and day.
See the Daily Log →Construction equipment management
The equipment you own next to what you rent: status, job, hours and next service.
See owned equipment →Equipment rental tracking software
The rental record behind every machine: vendor, job, rate, cycle and agreement.
Track rented equipment →Construction rental cost tracking
Current rental cost, upcoming charges and rental cost reports by job and vendor.
Track rental costs →Off-rent and return tracking
KEEP, off-rent requested and returned, each recorded separately with who and when.
Track off-rent requests →Rental invoice reconciliation
Compare each vendor invoice with the rate, cycle and return date on record.
Reconcile rental invoices →Rental tracking spreadsheet alternative
What a spreadsheet handles, where it stops, and how to import the one you have.
Compare with a spreadsheet →Try Rental Leak free for 30 days
No credit card required to start. Cancel anytime.